How to Choose HR Software in Nepal: A Buyer’s Checklist

The short answer: the right HR software for a Nepali business handles Bikram Sambat dates, calculates TDS and SSF correctly, connects to the attendance method your team actually uses, and gives employees a mobile app. Price, setup support and local service matter as much as the feature list.

1. Does it understand Nepal?

• Bikram Sambat calendar for attendance, leave and payroll
• Salary TDS, SSF, PF and CIT built in, not done in Excel
• Leave and overtime rules you can match to the Labour Act 2074 and your own policy
• Nepali-format reports for your auditor

2. Does it fit how your people work?

• Office staff: biometric devices such as ZKTeco or Hikvision
• Branches and outlets: Wi-Fi or QR check-in
• Field teams: location-based check-in and tracking
• Shift-based teams: rosters, rotations and shift-wise overtime

3. Will employees actually use it?

A self-service mobile app for leave, payslips and attendance cuts down questions to HR. Ask to see the app, not just the admin screens.

4. What does it really cost?

• Price per employee per month, and whether every module is included
• Setup, data migration and training fees
• Minimum commitments or contracts
• Price in NPR, and VAT

5. Who helps you go live?

• Free data migration of employees, leave balances and salary structures
• Help connecting biometric devices
• Support hours and a local phone number

6. Is your data safe?

• Role-based permissions and approval flows
• Activity logs
• Automatic backups
• A clear answer on where data is stored

Questions to ask in every demo

1. Show me a payroll run for an employee with SSF, a loan and overtime.
2. How do you handle a mid-year salary change for TDS?
3. How do field staff check in?
4. What happens when the budget changes the tax slabs?
5. How long will setup take for a team our size?

Where Hajir fits

Hajir is built in Kathmandu for Nepali payroll, works with biometric, Wi-Fi, QR and location-based attendance, includes a mobile app for every employee and costs NPR 100 per employee per month with every module included.

Last updated: Kartik 2083.