Category: HR Guides

The short answer: the right HR software for a Nepali business handles Bikram Sambat dates, calculates TDS and SSF correctly, connects to the attendance method your team actually uses, and gives employees a mobile app. Price, setup support and local service matter as much as the feature list.

1. Does it understand Nepal?

• Bikram Sambat calendar for attendance, leave and payroll
• Salary TDS, SSF, PF and CIT built in, not done in Excel
• Leave and overtime rules you can match to the Labour Act 2074 and your own policy
• Nepali-format reports for your auditor

2. Does it fit how your people work?

• Office staff: biometric devices such as ZKTeco or Hikvision
• Branches and outlets: Wi-Fi or QR check-in
• Field teams: location-based check-in and tracking
• Shift-based teams: rosters, rotations and shift-wise overtime

3. Will employees actually use it?

A self-service mobile app for leave, payslips and attendance cuts down questions to HR. Ask to see the app, not just the admin screens.

4. What does it really cost?

• Price per employee per month, and whether every module is included
• Setup, data migration and training fees
• Minimum commitments or contracts
• Price in NPR, and VAT

5. Who helps you go live?

• Free data migration of employees, leave balances and salary structures
• Help connecting biometric devices
• Support hours and a local phone number

6. Is your data safe?

• Role-based permissions and approval flows
• Activity logs
• Automatic backups
• A clear answer on where data is stored

Questions to ask in every demo

1. Show me a payroll run for an employee with SSF, a loan and overtime.
2. How do you handle a mid-year salary change for TDS?
3. How do field staff check in?
4. What happens when the budget changes the tax slabs?
5. How long will setup take for a team our size?

Where Hajir fits

Hajir is built in Kathmandu for Nepali payroll, works with biometric, Wi-Fi, QR and location-based attendance, includes a mobile app for every employee and costs NPR 100 per employee per month with every module included.

Last updated: Kartik 2083.

The short answer: HRIS stores employee records; payroll software calculates pay and deductions; an HRMS combines both with attendance, leave and other HR workflows in one system. For most Nepali businesses, an HRMS is the best fit, because attendance and leave feed directly into payroll.

What is an HRIS?

A Human Resource Information System is the employee database: personal details, contracts, documents, departments and reporting lines. It answers “who works here and on what terms?”

What is payroll software?

Payroll software calculates salary, allowances, deductions and taxes, then produces payslips and bank files. In Nepal it must handle salary TDS, SSF, PF and CIT.

What is an HRMS?

A Human Resource Management System includes the HRIS and payroll, and adds attendance, shifts, leave, approvals, self-service and reports, so data entered once flows everywhere.

Comparison table

Feature	HRIS	Payroll software	HRMS
Employee records	Yes	Basic	Yes
Attendance & shifts	No	No	Yes
Leave management	Sometimes	No	Yes
Salary, TDS, SSF	No	Yes	Yes
Employee app	Sometimes	Sometimes	Yes

Which one does your business need?

• Under 10 staff, one office: a simple HRIS or spreadsheet may do
• Payroll is the only pain: payroll software, but attendance and leave will still be manual
• Shifts, branches or field staff: an HRMS

How Hajir fits

Hajir is a full HRMS built for Nepal: records, attendance, leave, shifts and payroll in one app, for NPR 100 per employee per month.

Frequently asked questions

Is HRMS the same as HR software?

HR software is the general term. HRMS usually means a complete system that includes payroll and attendance.

Is HRIS cheaper than HRMS?

Often yes, but you will still need separate tools or spreadsheets for attendance and payroll.

Does an HRMS include payroll?

Yes. A complete HRMS such as Hajir includes payroll with TDS and SSF.

Written by the Hajir HR team. Last updated: 3 November 2026 (Kartik 2083).

The short answer: To move HR from Excel to HR software, clean up your employee and salary data, choose a go-live month, import the data, connect attendance devices, then run one payroll in parallel with Excel to check the numbers. Most Nepali companies can switch within a few weeks; the best time to start is the beginning of a fiscal year or a new month.

Signs it is time to leave Excel

• Payroll takes more than two days every month
• Leave balances are disputed
• Attendance comes from several devices or branches
• TDS or SSF formulas have broken at least once
• Only one person understands the spreadsheet

Step 1: Clean your data

Prepare one sheet with every active employee: name, joining date, department, branch, PAN, bank account, salary structure (basic and allowances), SSF or PF status and opening leave balances.

Step 2: Choose your go-live date

Starting on the 1st of a Nepali month keeps payroll clean. Starting at Shrawan 1, the start of the fiscal year, keeps the full year’s tax history in one system.

Step 3: Import and configure

1. Set up companies, branches and departments
2. Import employees and salary structures
3. Set leave policies and the holiday calendar
4. Configure approval flows
5. Connect biometric devices or turn on mobile check-in

Step 4: Run a parallel payroll

Run your first month in both Excel and the new system. Compare net pay, TDS and SSF for every employee and fix any setup difference before going fully live.

Step 5: Launch the employee app

Invite employees to the mobile app, show them how to apply for leave and view payslips, and stop accepting leave requests by phone or chat.

How Hajir helps

Hajir’s team does the data migration for free, connects your devices and helps you run the parallel payroll. See Hajir vs Excel for a side-by-side comparison.

Frequently asked questions

How long does it take to move from Excel to HR software?

Usually a few weeks, including one parallel payroll run.

Will we lose our historical data?

No. Keep your Excel files as an archive and import the opening balances you need.

What data do we need to prepare?

Employee details, salary structures, PAN, bank details, SSF or PF status and opening leave balances.

Written by the Hajir HR team. Last updated: 3 November 2026 (Kartik 2083).