Category: Attendance & Shifts

The short answer: Field staff can mark attendance from a mobile app using location-based check-in, a QR code at the site, or Wi-Fi at a branch. Location check-in suits sales and service teams who move around; QR and Wi-Fi suit staff who work at fixed sites without a biometric device. The best setup mixes methods by team.

Why paper and phone calls don’t work for field teams

• No proof of where or when work started
• Managers spend time calling to check in
• Attendance arrives late for payroll
• Disputes over late arrival and overtime

The three mobile check-in methods compared

Method	How it works	Best for
Location-based	Check-in is allowed within an approved area	Sales reps, technicians, delivery
QR code	Staff scan a code displayed at the site	Construction sites, outlets, events
Wi-Fi	Check-in only when connected to the branch network	Branches and small offices

How to roll out mobile attendance

1. Choose a method for each team.
2. Write a short policy: check-in times, grace period, what counts as late.
3. Install the app and train staff in a 15-minute session.
4. Run one month alongside your current method and compare.
5. Switch fully and use reports to follow up on exceptions.

Privacy: tell staff what you track

Explain clearly when location is recorded and why. Keep tracking to working hours and use the data only for attendance and work planning.

How Hajir helps

Hajir supports biometric, Wi-Fi, QR and location-based attendance in one app, plus live field-force tracking with area-wise mapping for sales teams. Every punch flows into payroll.

Frequently asked questions

Can field staff check in without internet?

Mobile check-in needs a connection at the moment of check-in. Biometric devices can store punches offline and sync later.

Can employees fake their location?

Approved areas, QR codes and Wi-Fi rules make it much harder, and managers can review exceptions.

Is location tracked all day?

Only if you turn on field tracking. Many companies use location only at check-in and check-out.

Written by the Hajir HR team. Last updated: 3 November 2026 (Kartik 2083).

The short answer: A good shift roster in Nepal lists every employee’s shifts for at least the next week, balances staff to expected demand, respects weekly rest days and overtime limits, and is shared with staff in advance. Hotels and restaurants get the best results by building a repeating rotation, then adjusting it for festivals and peak tourist season.

What should a shift roster include?

• Employee name, role and department
• Shift times, including shifts that cross midnight
• Weekly day off for each employee
• Planned overtime, kept within legal limits
• Cover for leave and public holidays

How to build a roster in 6 steps

1. Forecast demand. Use occupancy, covers or footfall to decide how many people each shift needs.
2. Define shift types. For example morning 6:00–14:00, evening 14:00–22:00 and night 22:00–6:00.
3. Create a rotation. Rotate staff through shifts so nights and weekends are shared fairly.
4. Add days off and approved leave. Block them before assigning shifts.
5. Check overtime. Make sure extra shifts stay within your policy and the law.
6. Publish early. Share the roster at least a week ahead and notify staff of every change.

Example: a 40-room hotel in Pokhara

Front office needs 2 people in the morning, 2 in the evening and 1 at night. With 6 front-office staff on a weekly rotation, each person works 6 shifts and gets 1 day off, and nobody works more than 2 night shifts in a row. During Dashain and Tihar, when occupancy rises, one extra evening shift is added and paid as overtime.

Illustrative example.

Common rostering mistakes

• Sharing the roster only in a chat group, where changes get lost
• Giving the same people every night or weekend shift
• Forgetting approved leave when assigning shifts
• Calculating overtime from memory at month end

How Hajir helps

Hajir’s shift and roster tools let you build fixed, flexible and multi-shift rosters, assign them in bulk and notify staff in the app. Attendance is checked against each shift, and overtime is calculated per shift for payroll. See how it works for hotels and restaurants.

Frequently asked questions

How far ahead should a roster be published?

At least one week ahead, so staff can plan. Changes after publishing should be notified individually.

How do you handle shifts that cross midnight?

Record the shift by its start date and calculate hours and overtime across midnight. HR software like Hajir handles this automatically.

What is the fairest way to share night shifts?

Use a rotation so every eligible employee takes a similar number of night and weekend shifts each month.

Written by the Hajir HR team. Last updated: 3 November 2026 (Kartik 2083).